Finance Intern

About the role

Assist the Finance office with filing, transaction posting and timely financial reporting under the Programme Accountant.

Key responsibilities

• Check Funds requests by team members and ensure that these are in accordance with the Organisations’ policies and within the set budget limits
• Capture all data into the Accounting Package General Ledger (Payments and Receipts) within 3 days of payments being fully approved.
• File all payments vouchers, Journals and Receipts sequentially (For receipts and Journals within 24 hours, for payments within 4 days)
• Review and verify invoices for the purchase of goods and services for the programme
• Track all payments and follow up retirements with staff, receipt all monies retired by staff and ensure the change is banked with deposit slip duly attached
• Review all retirements from staff and ensure the receipts are authentic and duly sign these, prepare all retirements for review by the Finance Manager each week.
• Prepare Journal for transactions that need journal entries and ensure they are duly authorised.
• Issue receipts for all funds coming into the organisation as cash
• Ensure all travel and business advance payment request have necessary supporting documents stamped checked and properly coded for proper cost allocation and advice necessary adjustments.
• Ensure that all Employee Expenditure Reports (EER) are accurate and correctly entered and that all receipts attached are authentic and stamp checked.
• Petty cash management
• Processing of payments and ensuring that only authorized requests are processed
• Prepare both deposit vouchers and journal vouchers as well as correct journals in readiness for importing into Pastel.
• Review all cash disbursement vouchers for accuracy and Bi weekly import of templates into Pastel.
• Data entry into Pastel
• Posting of all financial transactions as required and ensuring that all incurred expenses are paid for timely
• Maintaining a payment register for all payments and ensure Proof of Payments are provided for all payees/beneficiaries
• To ensure that all payment vouchers to be filed have all documentation attached and complete
• Provide day to day clerical assistance to Finance Team, including managing the documentation and filing of all finance related files
• To follow up and reconcile all staff retirements for trainings, meetings, and workshop venues payments for various program activities
• Follow up outstanding or missing vouchers and supporting documents e.g. delivery notes, receipts, and invoices with staff both in Lusaka and other towns
• To keep track of all pending payments for vendors including contractual obligations for services and goods.
• Perform other Finance duties as assigned Management.

Requirements

• Grade 12 Certificate or equivalent
• Diploma or degree in Accounting: Minimum ZICA Tech, CAT, or part qualified ACC or equivalent
• Age of below 30 years

Experience

• Minimum one (1) year experience in a similar position with a reputable donor funded organisation.
• Demonstrated Ability to manage time and perform within strict deadlines
• Excellent interpersonal and Teamwork skills
• Attention to detail and the capabilities to work well individually and within a team.
• Flexibility and high capacity to adapt to change.
• Ability to work in a busy environment.
• Member of ZICA

How to apply

Email an application letter, resume and certified academic and professional qualifications with traceable referees to the application email by 6 October 2026 at 17: 00. Only shortlisted applicants will be contacted.

About the company

ZOCS is a community-based education organisation established in 1992.