HR and Administrative Assistant

ORBS is recruiting on behalf of a client in the construction industry for an HR and Administrative Assistant to act as the first point of contact for staff on HR and administrative matters.

About the role

HR administration is the main focus of this role: the successful candidate will keep employee records accurate, guide staff through day-to-day HR matters, and implement company procedures, working closely with management and the company's external HR consultants. The role also supports the smooth running of the office and construction sites.

Role details

• Recruiter: ORBS, on behalf of a client
• Industry: Construction
• Location: Makeni, Lusaka (with occasional site visits)
• Department: HR and Administration
• Reports to: Operations Manager
• Employment type: Full-time, Contract
• Daily start time: 06:20

What you will do

HR administration (main focus) - Maintain employee files, contracts and records of attendance and leave. - Coordinate onboarding, induction and staff training. - Prepare payroll inputs and track probation periods and contract renewals. - Answer routine staff queries and refer complex matters to management and the external HR consultants. - Keep records of performance reviews, disciplinary cases and grievances. - Apply approved HR procedures and follow up on outstanding HR actions.

Office administration - Prepare letters, reports and other documents. - Keep filing systems organised and confidential records secure. - Arrange meetings and manage office supplies.

Operations and site support - Coordinate supplier requests, deliveries and service providers. - Keep records of equipment, inventory and personal protective equipment (PPE). - Help maintain site documentation and safety compliance records. - Visit construction sites when required.

What you need

Essential - Certificate or diploma in Human Resource Management, Business Administration or a related field. - Registered member of the Zambia Institute of Human Resource Management (ZIHRM). - At least 2 years' experience in an HR or administrative role. - Good computer skills, including Microsoft Word, Excel and email. - Able to report for work at 06:20 daily and travel to construction sites.

Advantage - Experience in construction or a similar site-based industry. - Working knowledge of Zambian employment law and payroll processes.

The kind of person we want

• Trustworthy and discreet with confidential staff information.
• Highly organised, with strong attention to detail.
• Approachable, with good written and spoken communication.

How to apply

Apply through the Apply button on this page, including a cover letter, a detailed CV and copies of certificates, with "HR and Administrative Assistant – [Your Full Name]" in the subject line.

• Closing date: 10 November 2026

The client's name will be shared with shortlisted candidates. All applications are handled in confidence, and only shortlisted candidates will be contacted.