Senior Human Resource and Administration Officer

The Smallholder Farmers Fertilizer Revolving Fund of Malawi (SFFRFM), established in 1988, procures, stores, distributes and sells fertilizer to smallholder farmers across Malawi to ensure continuous access to affordable fertilizer. SFFRFM is inviting applications from suitably qualified and motivated Malawian candidates for the position of Senior Human Resource and Administration Officer.

Job Details

• Department: Human Resource and Administration
• Grade: Grade F7
• Location: SFFRFM Regional Offices in Blantyre, Mzuzu and Lilongwe
• Reporting to: Regional Business Manager
• Responsible for: Human Resource and Administration staff

Purpose of the Job

The Senior Human Resource and Administration Officer will oversee the daily management of human resources, staff development and administrative services at the SFFRFM Regional Office.

Key Duties and Responsibilities

• Interpret conditions of service, policies and procedures in line with labour laws, and ensure adherence to staff terms and conditions of service.
• Develop the divisional budget and monitor its implementation.
• Coordinate human resource planning and development.
• Coordinate and administer performance and reward management systems, processes and procedures for the Fund.
• Monitor the implementation of the Human Resource Management Information System.
• Coordinate cross-cutting issues and staff welfare matters.
• Coordinate the recruitment, selection and placement of staff.
• Process payrolls.
• Manage and coordinate disciplinary and grievance matters relating to staff.
• Conduct training needs assessments and coordinate their implementation.
• Maintain employee information in the HR Information System.
• Oversee office operations, including the management of supplies, equipment and facilities.
• Coordinate administrative support services, including mail distribution, record keeping and data entry.
• Ensure compliance with relevant laws and regulations.
• Manage property and fleet operations.
• Prepare periodic reports.

Qualifications and Work Experience

• A Bachelor's degree in Human Resource Management, Business Administration, Public Administration, or a related field.
• Three years of proven experience in human resource management and administration.

Additional Skills and Abilities

• Strong organisational, planning, coordination and negotiation skills.
• Excellent communication skills.
• Strong problem-solving abilities.
• Ability to work under minimal supervision.
• Self-confidence and strong networking skills.
• Flexible, results-oriented and innovative.
• Self-starter with strong team-player and people-management skills.
• Resilience and ability to work long hours.
• Ability to communicate effectively and deliver presentations.
• Familiarity with office software and relevant technology tools.

How to Apply

Qualified and interested individuals should submit applications and a detailed curriculum vitae, with copies of certificates, indicating their current postal and email addresses, telephone numbers and the names of three (3) traceable referees, clearly marking the position applying for, not later than 16:00 hours on Monday, 16th November 2026. Applications should be submitted using the Apply button on this page.

Only shortlisted applicants will be acknowledged.